Daily Balancing

Review all journals to be sure they are in balance. Front screen should match the history and bucket totals. Trip report should match the journal. ...

The Bulk Truck Delivery reports are important because they provide accurate data to generate reliable Management reports and they help ensure all gallons are billed properly. Reviewing the Bulk Truck  table and reports should be done ev ery da...

Ensure the meter ending one day is the same amount to start the next day. Additionally, validate the total meter gallons and total gallons delivered balance. The ending and beginning meters may not match if: the driver made a delivery without a h...

Find the ending meter reading the last time the truck was used. Do this by going into the Bulk Truck Delivery posting and locate entries for the truck instead of the driver. Note: It is also possible to verify the totalizer beginning and endin...

The Trip Reconciliation reports show all trips that came into Energy Force from the handhelds. Reviewing these reports can help determine if there is a missing trip or if a ticket number was skipped on the handheld that did not import. EnergyTrac...

Department Summary Run the Department Summary report by going to the Month End menu for the month to date using Department 0 as the starting department number (in case there was a posting error). If the Department number was not entered in th...

This report is for Energy Force users who have customers in multiple Divisions who wish to post payments in only one journal but want to see the breakout of dollars per Division. The report pulls up one journal at a time and is located in the Post...

The A/R Deposit report, found at Main Menu / Posting Menu / AR Deposit Export , provides the ability to view journals by date. The report can be exported to Excel Department totals are displayed by customer Division. The report is especially us...

If the Department Summary and Analysis do not match: Check the void journals to ensure items were voided with the correct date. Check the sales and payment journals to see if the journal date and history items are within the same month. Compare ...

To change the posting date a fter finished with m onth end, go to Supervisor Menu / Set Up Options  and select   Change Posting Date . Change the date on all Divisions to the last day of the month just completed. This will stop ...

Daily Checklist Review Trip Report Gallons Delivered and Gallons Meter equal Mileage is accurate Account for variance Review Journal Gallons match Trip report Gallons Deliver...