Navigate to Main Menu / Report Menu / Tank Reports / Last Delivery Date of Gas #3.
This is to be processed annually and the beginning of each heating season.
The Last Delivery Date of Gas report gives the ability to enter a last delivery date and route range to determine which tanks have not been delivered to for an excessive amount of time.
An example of running this report would be to process for company-owned tanks that show a last delivery date from three years ago. If a company has not delivered to this tank in over 3 years:
- Has the tank been picked up but not reflected in inventory?
- Has another company been delivering to the tank?
- Has the customer switched to another heating method such as natural gas and the tank needs to be picked up?
- Is the house vacant?
- What is the delivery type applied to the tank? If it is an auto-fill, what went wrong with the k-factor?
For this example, the report has been processed from 01/01/01 to 04/30/17 (3 years prior to the current year). This date range will display all tanks that have not had a delivery in several years. Setting the start date as 01/01/01 tells the system to only display tanks that have had a prior delivery, thus eliminating new tanks entered but not yet delivered to (last delivery date of 00/00/00).
It is advisable to run the report for last delivery dates prior to three years ago to begin tank cleanup in Energy Force. Once the 01/01/01 to 04/30/17 (for this example) has been addressed:
- Run the report for 05/01/17 to 06/01/18.
- Continue to process for up to one year prior to the current delivery season.
Moving forward, it is advisable to begin processing from the beginning of the year (01/01/current year) through the end of May at the start of the new heating season. This will identify customers who have had a delivery through the end of the last heating season or during summer fill.