Contract files can be imported anytime throughout the day depending on when files are exported from Agvance.
- Navigate to Main Menu / Posting Menu / Contract Import / Contract Import.
- A list of pending contract files will display.
- Select the contract file.
- Choose Attach to Tank to have Energy Force attach tanks based on the Bill Type X-Ref program.
- Select Attach to Tank if using the X-Ref table.
- Do not select Attach to Tank if using the Bill Type code and Product Codes located in the import file.
- Choose Select File.
- The contracts will import into Energy Force and produce an Import Log.
- Correct the errors as necessary and attach tanks to contracts if not utilizing the Contract XRef Table.
- Common errors include:
- Department IDs not found
- Missing customer account
- Invalid Date Ranges
- Tank RRN invalid
- Common errors include:
- For contracts needing a tank attached:
- Navigate to Main Menu / Customer Menu / Customer Maintenance.
- Select Contract Info.
- Choose Attach Tanks to Contract and select tanks that apply.
- Choose Save.
Note: If manually attaching tanks to contracts, it is suggested to periodically process Contract Report #4 (Contracts Not Tied to Meter/Tank) located at Main Menu / Reports / Contracts to make certain all contracts have a tank applied. If a tank is not attached to a contract, drivers will not be able to choose the contract at the time of delivery.
Overall, when contracts have imported, make sure they have come through successfully and without error.